Scenario
A third-party logistics provider moves high-value shipments between cross-docks and last-mile depots. Customers and regulators expect defensible proof that each transfer followed the agreed inspection checklist, that custody changed only between authorized drivers, and that yard safety checks were completed before vehicles leave the gate. Spreadsheets and ad hoc messaging do not produce a single, version-aware audit trail tied to each physical handoff.
How the workflow runs
A logistics compliance workflow configured in SealAudit follows the same trigger, verification, action, and audit pattern used across every SealAudit deployment.
- 1) Trigger: A driver or yard associate scans a QR code on the trailer, bay door, or vehicle checklist sheet. The scan opens the assigned workflow for that lane, route, or asset.
- 2) Verification: The platform checks authenticated identity and, if enabled by policy and user consent, verifies geolocation proximity to the expected site or geofence. Verification outcomes are recorded as pass, fail, bypass, or error.
- 3) Action: The operator reviews the current custody or inspection procedure, completes structured checklist inputs, captures required acknowledgements, and submits a check-in action documenting the handoff or inspection result.
- 4) Audit event: The system stores the outcome, timestamp, verification status, and references to the exact workflow version and document version. Operations and compliance teams can search and export this record for customer audits, insurance claims, and carrier scorecards.
Compliance outcome
Every handoff or inspection creates a tamper-evident audit record referencing the workflow version and procedure version in effect at the time. When a customer or regulator requests proof for a specific shipment or date range, managers export a complete record showing which authenticated users completed each step, when, and with which verification outcomes.
The audit trail keeps exceptions visible, so reviewers can see which checks passed and which were bypassed with a recorded reason — reducing disputes over who held custody and whether gate or vehicle policies were followed.