How It Works

How QR code workflows work.

Publish a workflow and share its QR code or link. Field users complete the steps in their phone browser. SealAudit records the outcomes against the published workflow version.

Place your QR code

Print it and stick it on the asset, door, vehicle, handover point, or equipment.

Field users do not need a proprietary app. Scan the QR code and continue.

Field users scan and complete

They open the workflow in their phone browser. No native app is required.

They see only the steps you defined. Open files, acknowledge documents, fill a form, or confirm completion.

You get the record

Review timestamps, step outcomes, and captured evidence in the audit trail.

Export records for audits, handovers, or internal review. Identity details depend on the workflow configuration.

Getting started

Two ways to open the same workflow

QR codes and direct links are deployment choices. Either way, the field user lands on the workflow you built and every run produces the same kind of record.

Printed QR code

Generate a QR for each workflow trigger. Print it and place it where the work happens.

Direct link

Send the same workflow URL in a message or paste it into another system when a printed code is not practical.

Field experience

Field workflows in a phone browser

A QR code or link opens the workflow. The page guides field users through the steps you configured.

Opens in a mobile browser without a native app install.
Shows only the steps you configured for that workflow.
Captures forms, file opens, acknowledgements, and completion state.
Supports optional GPS geofence checks against a map-set site pin and radius.
Works for contractors and visitors when you share the link directly.

What you collect

Pick the evidence each step needs

Choose forms, files, acknowledgements, redirects, and success messages for each workflow. Add verification checks when needed. Location checks require browser permission.

See all workflow options

Run records

Review timestamps and step outcomes

Open the run record to review submitted evidence and the workflow version used during an audit, handover, or incident investigation.

Who and when

Each run has a timestamp. Identity details depend on the sign-in or form steps you configure.

What they completed

Form answers, acknowledgements, and step outcomes stay attached to the run.

Which workflow version

Historical runs stay tied to the workflow version that was active when they scanned.

Export when needed

Pull records for audits, handover meetings, or incident investigations.

Create your first QR code workflow.

Self-serve signup. No sales call. Start free and place your first QR today.